Bylaws (pdf)
Roundtable on Information Access and Technology (RIAT)
Kansas Library Association
Bylaws
ARTICLE I – NAME AND MISSION
A. The name of this organization shall be the Roundtable on Information Access and
Technology
B. Its mission is to promote reference services and the use of technology in libraries of
all types and to disseminate information on current and emerging trends. It shall be a
networking resource, a forum for discussion, and the voice for the Kansas Library
community regarding reference services.
ARTICLE II – TERM AND DUTIES OF OFFICERS
A. Elections may take place electronically prior to at the annual meeting, with officers
announced in conjunction with the KLA Annual Conference. The officers shall serve
a one-year term commencing the first of July following their election.
B. The Chairperson shall preside at all meetings and provide leadership for fulfilling the
purposes of the Roundtable. This person shall serve as ex-officio member of all other
Roundtable committees (except the nominating Committee), and serve on KLA
Council. The Chairperson will be responsible for filing the Roundtable documents
with the KLA archivist at the Kansas Historical Society annually per compliance with
the KLA Organization Manual. This individual shall also be responsible for
obtaining current and correct membership lists from the KLA Executive Director as
needed.
C. The Vice-Chairperson/Chairperson-Elect shall preside at RIAT meetings in the
absence of the Chairperson and become Chairperson at the completion of the year as
Vice-Chairperson. If the office of Chairperson is vacated, the Vice Chairperson may
assume that office at the discretion of the RIAT Executive Committee.
D. The Secretary-Treasurer shall be responsible for recording, maintaining and reporting
to the membership. As Treasurer, this person shall also obtain from the KLA
Executive Director the financial statements pertaining to the Roundtable, and present
this information at the annual meeting.
ARTICLE III – COMMITTEES
A. The Executive Committee shall consist of the elected officers.
B. The Nominating Committee shall be chaired by the past Chair and two other
members appointed by the Chairperson. It should nominate at least one member for
Secretary/Treasurer and one member for Vice Chairperson/Chairperson-Elect. All
nominees must agree to serve before their names are placed in nomination.
C. Standing Committees shall be established by and be responsible to the Executive
Committee, which shall delegate necessary powers and duties to those standing
committees. The Roundtable Chairperson can fill temporary vacancies and provide
advice and direction to the any Standing Committee. Standing Committees include,
but are not limited to: Publications and Content Committee, Nomination Committee,
and Bylaws Committee.
D. Ad Hoc Committees and/or Task Forces may be created or disbanded as needed by
the Chairperson of the Roundtable.
E. Each Standing Committee and Ad Hoc Committee/Task Force shall meet in-person or
electronically at least once a year.
ARTICLE IV – QUORUM
Ten percent (10%) of the personal membership is necessary for a quorum at the annual
meeting. The members present will constitute a quorum for other meetings.
ARTICLE V – MEMBERSHIP YEAR AND DUES
A. The membership year shall be the same as that for KLA, which is from July 1 through
June 30.
B. Dues shall be established or revised at the annual RIAT business meeting and
recommended to KLA Council for approval.
ARTICLE VI – COMPLIANCE
This Roundtable will comply with the KLA Council approved Organizational Manual
Section and Roundtable Guidelines.
ARTICLE VII – PARLIAMENTARY PROCEDURE
Roberts Rules of Order, Newly Revised, shall serve as the basic guide for conduct of
meetings.
ARTICLE VIII – AMENDMENT OF BY-LAWS
By-laws may be amended by a majority vote of RIAT members at any time, if notice of the
intention to amend is announced prior to the annual meeting. Amendments proposed from
the floor at the meeting without prior announcement must receive at least a two-thirds (2/3)
majority vote for passage.
Original: 06/21/2000
Revised: 04/2005, 8/27/2009
Approved by RIAT: 4/8/2010
Approved by KLA: 4/8/2010
Roundtable on Information Access and Technology (RIAT)
Kansas Library Association
Bylaws
ARTICLE I – NAME AND MISSION
A. The name of this organization shall be the Roundtable on Information Access and
Technology
B. Its mission is to promote reference services and the use of technology in libraries of
all types and to disseminate information on current and emerging trends. It shall be a
networking resource, a forum for discussion, and the voice for the Kansas Library
community regarding reference services.
ARTICLE II – TERM AND DUTIES OF OFFICERS
A. Elections may take place electronically prior to at the annual meeting, with officers
announced in conjunction with the KLA Annual Conference. The officers shall serve
a one-year term commencing the first of July following their election.
B. The Chairperson shall preside at all meetings and provide leadership for fulfilling the
purposes of the Roundtable. This person shall serve as ex-officio member of all other
Roundtable committees (except the nominating Committee), and serve on KLA
Council. The Chairperson will be responsible for filing the Roundtable documents
with the KLA archivist at the Kansas Historical Society annually per compliance with
the KLA Organization Manual. This individual shall also be responsible for
obtaining current and correct membership lists from the KLA Executive Director as
needed.
C. The Vice-Chairperson/Chairperson-Elect shall preside at RIAT meetings in the
absence of the Chairperson and become Chairperson at the completion of the year as
Vice-Chairperson. If the office of Chairperson is vacated, the Vice Chairperson may
assume that office at the discretion of the RIAT Executive Committee.
D. The Secretary-Treasurer shall be responsible for recording, maintaining and reporting
to the membership. As Treasurer, this person shall also obtain from the KLA
Executive Director the financial statements pertaining to the Roundtable, and present
this information at the annual meeting.
ARTICLE III – COMMITTEES
A. The Executive Committee shall consist of the elected officers.
B. The Nominating Committee shall be chaired by the past Chair and two other
members appointed by the Chairperson. It should nominate at least one member for
Secretary/Treasurer and one member for Vice Chairperson/Chairperson-Elect. All
nominees must agree to serve before their names are placed in nomination.
C. Standing Committees shall be established by and be responsible to the Executive
Committee, which shall delegate necessary powers and duties to those standing
committees. The Roundtable Chairperson can fill temporary vacancies and provide
advice and direction to the any Standing Committee. Standing Committees include,
but are not limited to: Publications and Content Committee, Nomination Committee,
and Bylaws Committee.
D. Ad Hoc Committees and/or Task Forces may be created or disbanded as needed by
the Chairperson of the Roundtable.
E. Each Standing Committee and Ad Hoc Committee/Task Force shall meet in-person or
electronically at least once a year.
ARTICLE IV – QUORUM
Ten percent (10%) of the personal membership is necessary for a quorum at the annual
meeting. The members present will constitute a quorum for other meetings.
ARTICLE V – MEMBERSHIP YEAR AND DUES
A. The membership year shall be the same as that for KLA, which is from July 1 through
June 30.
B. Dues shall be established or revised at the annual RIAT business meeting and
recommended to KLA Council for approval.
ARTICLE VI – COMPLIANCE
This Roundtable will comply with the KLA Council approved Organizational Manual
Section and Roundtable Guidelines.
ARTICLE VII – PARLIAMENTARY PROCEDURE
Roberts Rules of Order, Newly Revised, shall serve as the basic guide for conduct of
meetings.
ARTICLE VIII – AMENDMENT OF BY-LAWS
By-laws may be amended by a majority vote of RIAT members at any time, if notice of the
intention to amend is announced prior to the annual meeting. Amendments proposed from
the floor at the meeting without prior announcement must receive at least a two-thirds (2/3)
majority vote for passage.
Original: 06/21/2000
Revised: 04/2005, 8/27/2009
Approved by RIAT: 4/8/2010
Approved by KLA: 4/8/2010
